Executive Assistant to His Excellency the Ambassador

1. Job Description

The Executive Assistant will be responsible for:

• Providing private secretarial support to His Excellency the Ambassador.
• Managing the Ambassador’s schedule, appointments, official missions, and travel arrangements.
• Coordinating and following up on meetings, audiences, and official visits.
• Managing administrative correspondence and documents addressed to the Ambassador.
• Monitoring the implementation of the Ambassador’s instructions and coordinating with relevant departments.
• Acting as a liaison with government ministries, diplomatic missions, international organizations, and other partners.
• Assisting in the preparation and organization of official Embassy events, including the National Day Reception, cultural events, high-level visits, and public diplomacy activities.
• Preparing guest lists, protocol documents, and ensuring logistical follow-up for events.
• Performing any other duties assigned by the Embassy.

2. Qualifications

Candidates must meet the following requirements:

• Hold a university degree equivalent to at least Bac+4.
• Candidates with a Master’s degree (Bac+5) or higher qualification will be given preference.
• Excellent presentation and a strong sense of confidentiality.
• Excellent ability to organize work within a team, with strong attention to detail, adaptability, and openness in a multicultural environment.
• Excellent written and verbal communication skills.
• Excellent command of French (reading, writing, and speaking).
• Excellent command of English (reading, writing, and speaking).
• Very good computer skills and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional experience as an Executive Assistant, Executive Secretary, or Secretary within an embassy, international organization, public institution, or company will be considered a major asset.

3. Application Requirements

For the initial selection process, applicants must submit only the following documents to the Embassy:

a. Two (2) updated CVs

Applicants must submit:

• One CV written in French.
• One CV written in English.

Each CV must include a color photograph taken within the last three (3) months.